Donation Policy – Shelter Program Donations
Charity Helpers Foundation
Document ID: CHF-DP-010
Date: March 26, 2025
This policy governs the receipt, handling, and acknowledgment of all
donations made to support Animal Shelter Programs operated under Charity
Helpers Foundation (EIN: 873593600).
1. Official Donation Channels
To ensure tax compliance and financial transparency, only donations
made through the following official channels will be recognized as
tax-deductible under the charity’s 501(c)(3) status:
- Online donation portals operated by Charity Helpers Foundation
- Checks made payable directly to “Charity Helpers Foundation”
- Approved third-party platforms explicitly linked to the foundation’s
donation system
- In-kind donations that are documented, valued, and accepted by an
authorized representative of the foundation
2. Local Fundraising and Events
Local Shelter Teams may conduct fundraising activities with prior approval,
provided that:
- All proceeds are collected through foundation-approved methods
- Donors are made aware that the shelter is a program of Charity Helpers
Foundation
- Receipts, acknowledgments, and public messaging align with this policy
and federal charitable giving standards
3. Tax Receipts and Acknowledgments
- Official tax receipts will be issued only for donations
processed through Charity Helpers Foundation
- Local volunteers and program leads may not issue
receipts or claim tax-deductibility without prior authorization
- Any donor inquiries regarding receipts must be directed to the
foundation’s main office or fiscal coordinator
4. Designated Giving
- Donors may indicate that their contribution is intended for a specific
shelter site or program
- While Charity Helpers Foundation will make good-faith efforts to honor
donor intent, all donations are legally the property of the foundation and
subject to final allocation decisions by the Board of Directors
5. In-Kind Donations
- Local shelters may accept supplies, food, or other non-cash goods if
coordinated with the Program Lead
- All in-kind gifts must be logged and reported to the foundation,
including donor information and estimated value (when available)
6. Violations
Failure to follow this donation policy may result in:
- Loss of fundraising privileges
- Removal from program leadership
- Potential tax or legal liability for misrepresentation of charitable
giving
7. Acknowledgment
All Program Leads and fundraising volunteers must review and agree to this
policy before engaging in any fundraising or donor relations activities.
Acknowledged by:
Program Lead Name: __________________________________
Signature: ______________________________________________
Date: _________________________________________________
Charity Helpers Foundation Representative:
________________________________
Signature: ______________________________________________
Date: _________________________________________________