Financial Responsibility Agreement – Shelter Operators
Charity Helpers Foundation
Document ID: CHF-FRA-011
Date: March 26, 2025
This agreement confirms the financial responsibilities and limitations of
shelter teams operating an official Animal Shelter Program under Charity
Helpers Foundation (EIN: 873593600).
1. Program Funds & Budget
- The Shelter Program must operate within a budget approved by Charity
Helpers Foundation.
- All income and expenses must be reported monthly using CHF’s official
financial reporting template.
- Shelter operators may not exceed approved spending without written
authorization.
2. Negative Balances and Overages
- The Program Lead and Shelter Team acknowledge that they are financially
responsible for any:
- Negative balances
- Overdrawn accounts
- Unauthorized expenses
- Debts incurred without prior approval
- Any such financial liabilities must be resolved within 30 days of
notice.
3. No Authority to Bind the Charity
- Shelter operators and volunteers may not:
- Open accounts in the name of Charity Helpers Foundation
- Sign contracts or enter agreements on behalf of the charity
- Apply for loans, grants, or financial instruments without written
approval
4. Personal Liability
- Individuals who violate these financial terms may be held personally
liable for any resulting damages or obligations.
- CHF reserves the right to remove program leadership or restrict
fundraising privileges in response to financial misconduct.
5. Acknowledgment
By signing this agreement, the undersigned confirms they understand and
accept the financial responsibilities outlined above.
Program Lead Name: __________________________________
Shelter Location (City/State): _____________________________
Signature: ______________________________________________
Date: _________________________________________________
Charity Helpers Foundation Representative:
________________________________
Signature: ______________________________________________
Date: _________________________________________________