Memorandum of Understanding (MOU)
Animal Shelter Program Agreement
Document ID: CHF-MOU-003
Date: March 26, 2025
This Memorandum of Understanding ("MOU") is made by and between
Charity Helpers Foundation, a Texas nonprofit corporation (EIN:
873593600), hereinafter referred to as "CHF," and the undersigned shelter
program lead and/or team, hereinafter referred to as the "Local Shelter Team."
1. Purpose
The purpose of this MOU is to outline the terms, expectations, and shared
responsibilities between CHF and the Local Shelter Team for the operation of a
cooperative animal shelter program under CHF’s 501(c)(3) status. The program
aims to rescue, house, care for, and find permanent placements for animals in
need while aligning with the charitable mission of CHF.
2. Program Designation
Upon execution of this agreement, the local animal shelter described herein
shall be recognized as an official Animal Shelter Program under
the authority of Charity Helpers Foundation.
3. Governance and Oversight
- The Local Shelter Team shall designate a Program Lead,
who accepts full responsibility for local operations, including compliance,
reporting, and volunteer conduct.
- CHF encourages, but does not require, the formation of a local support
board to assist in oversight and community alignment.
- All materials, logos, and branding associated with CHF must be used in
accordance with CHF policies and only with written permission.
4. Financial Responsibility
- All donations intended for the shelter must be received through CHF’s
approved donation channels to ensure tax deductibility and financial
transparency.
- The Local Shelter Team agrees to submit a proposed budget, and to
provide monthly income and expense reports using CHF-provided
templates.
- The Program Lead agrees to a Financial Responsibility Agreement,
affirming that the team is accountable for negative balances, overspending,
or unauthorized expenditures.
5. Legal and Liability Terms
- Volunteers must sign CHF’s official Risk Waiver & Conduct
Agreement.
- The Local Shelter Team agrees to comply with all relevant local, state,
and federal laws regarding animal welfare, facility operation, and
employment.
- The Indemnification Agreement attached to this MOU
ensures the Local Shelter Team will not expose CHF to undue risk, lawsuits,
or legal liability.
- Volunteers and team members may not enter into contracts, obligations,
or financial arrangements in the name of CHF without express written
permission (see Limited Authority Agreement).
6. Term and Termination
- This MOU becomes effective upon signing and remains in effect unless
revoked by either party.
- Either party may terminate this agreement with 30 days’ written notice.
- In the event of termination, the Local Shelter Team agrees to follow the
Exit & Wind-Down Plan provided by CHF to ensure continuity
of animal care and return of any assets.
7. State Compliance and Interstate Operations
- CHF is incorporated in Texas and operates under Texas law. Local teams
operating outside Texas are responsible for ensuring compliance with all
applicable laws in their home state.
- CHF will provide guidance where possible, but local compliance is
ultimately the responsibility of the Local Shelter Team.
8. Amendments
This MOU may be updated or modified in writing with the mutual consent of
both parties.
9. Signatures
By signing below, both parties agree to the terms described in this
Memorandum of Understanding.
Charity Helpers Foundation
By: ___________________________
Name: [Authorized Officer]
Title: _________________________
Date: _________________________
Local Shelter Program
By: ___________________________
Name: [Program Lead Name]
Title/Role: Program Lead
Location/City: ________________
Date: _________________________